Many people have asked us what information they have to legally disclose on their company’s invoices. So here’s our list:
- full name of company
- registration number of company
- registered office address
- country of incorporation
- details of any regulated professsion
- either a list of all the directors or no list at all
If you are VAT registered you also need the following:
- VAT number
- sequentual invoice number
- date of supply of goods/services
- name and address of your client/customer
- description of the goods/services sold
- amount excluding VAT, total amount of VAT at each VAT rate applicable, gross amount payable
- amounts should be quoted in £sterling
11 comments ↓
Hi, thanks for the info.
Could you advise how old can an invoice still be valid – i.e. for how long can we pursue payment from the invoice date.
Regards
Colin
This is more a legal question so we recommend speaking to a lawyer. It is likely to be several years but will depend on the specific circumstances of each case.
Can you reject an invoice until the company issues it with your address correctly spelt?
Can a client raise/create an invoice for a supplier/contractor? if no, why not?
Gill – if an invoice is incorrect you can dispute it with the supplier. We would expect them to change the address if it meant getting paid.
Evelyn – a client is unlikely to be aware of all the information that is legally required for the invoice. If you do want to issue the invoice on behalf of the supplier we suggest you get them to sign it to indicate it is validly prepared.
Where do you stand if a supplier does not issue you with an invoice?
If you do not receive an invoice demanding payment you should at least ask for a written receipt to prove that you have paid the amount owing.
If a customer has not paid an invoice during a tax year and asks you if you can credit note them and re-issue the invoice for this tax year. is this allowed
If a vendor submits a dated document with the name of the company providing the service, identifies the customer’s name and address, a detailed outline of the services provided, the total amount due for these services, and signed by the legal representative of the company requiring payment, can this document (even in a broad sense of the term) be utilized as a legal invoice even though it does not specifically have the words “INVOICE” on the document?
We think it would be valid but, again, this is more a question for a lawyer.
Do you legally have to list the clients address. if you don’t have and send invoices electronically is this not up to code/requirements?
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